JOB TITLE: Office Assistant II (Registrar)
REPORTS TO: School Director
CLASSIFICATION: Part Time – Non-Exempt

POSITION OVERVIEW

Reporting to the School Director, Office Assistant assists with the day-to-day office operations and activities, and is responsible for providing administrative support in the front office, liaising with staff, parents, and learners as needed, while performing all functions necessary to maintain an efficient and organized office.

DUTIES AND RESPONSIBILITIES

• Performs duties as delegated by Office Manager.
• Offer guidance and direction to other school personnel as needed.
• Establish, maintain, and store confidential files, which may include Emergency Contact Information, and other similar sensitive information.
• Handle emergencies concerning staff and/or learners and make recommendations as appropriate.
• Compose a variety of documents (e.g., correspondence, newsletters, bulletins, reports) to communicate information, policies or guidelines.
• Maintain a safe, secure and healthy office environment by ensuring office maintenance and repairs are scheduled.
• Perform day-to-day office workload at assigned school location for the purpose of ensuring the completion of activities in an accurate and timely manner.
• Respond to inquiries from a variety of internal and external parties (e.g., staff, parents, learners, public agencies) for the purpose of providing information or direction and/or facilitating communication among parties.
• Participate in a variety of meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Assist with enrollment and student registration.
• Provide support when needed for student class schedules issues, maintain files and generate reports.
• Assist with maintaining student files and records including up to date student transcripts including the storing of student grades and records
• Prepare a variety of documents and reports including transfers, transcripts, grading, and correspondence, student data information, State required reports.
• Keep building administration informed of student attendance concerns.
• Additional duties as assigned by the administrator

OTHER RESPONSIBILITIES

• Provide ongoing support and actively collaborate with the school director and all Colorado SKIES Academy employees to ensure that the mission, vision, values and philosophy is clearly understood and carried out.
• Represent Colorado SKIES Academy in a positive and professional manner in all interactions and communications.
• Follow and actively participate in development of all Colorado SKIES Academy guidelines, policies and procedures.
• Maintain professional competence through participation in professional development activities provided by Colorado SKIES Academy and self-selected professional growth activities.
• Perform other responsibilities as defined by the school director and the Student Support Leadership.

ESSENTIAL FUNCTIONS

• Communicating with others to exchange information. (In Person/Telephone/Computer)
• Sedentary work that primarily involves sitting/standing.
• Adjusting or moving objects up to 30 pounds in all directions.
• Vehicle operation for transportation purposes between worksites (if applicable).
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• May encounter outdoor elements (high (>90)/low (<60) temperatures, precipitation and/or wind.
• Ability to work in situations involving the need to make informed and quick decisions.
• Ability to supervise/manage workers and delegate as needed in project management situations.
• Reading detailed documentation and analyzing data sets.
• Writing professionally both by hand and utilizing computer software.
• Speak in public settings both in person and in virtual settings.
• Build relationships with organizations and professionals in the community and establish partnerships for student growth.
• Be entrepreneurial & willing to wear multiple hats to get the job done right.
• Dealing and navigating professionally through high-stress situations.
• Utilize data management systems including ongoing training

QUALIFICATIONS

• High School Diploma or G.E.D. Certificate, college degree in business administration preferred.
• 3-5 years of specific, job related office experience and/or training.
• Knowledge of and experience with the student record database system.
• Demonstrated ability to perform tasks with accuracy and attention to detail.
• Proficiently operate and maintain office equipment.
• Ability to work under pressure with constant interruptions, assess priorities and consistently meet deadlines and schedules.
• Experience with an education setting and/or real world experience in being non-traditional, flexible, open minded, and collaborative.
• Ability to proactively identify issues, problem solve and create action plans.
• Ability to cooperate successfully as a member of a team.
• Maintain a professional demeanor and attitude at all times.
• Demonstrated capability to maintain effective relationships in a team oriented environment.
• Excellent communication and interpersonal skills, both verbal and written.
• Very high level of personal and professional integrity and trustworthiness.
• Excellent communication and interpersonal skills, both verbal and written.
• Very high level of personal and professional integrity and trustworthiness.
• Thrive in a collaborative, team-based and fast-paced environment.
• Be passionate and supportive of CSA’s mission and vision, as well as have a strong desire to make a difference for the future of all of CSA.

Colorado SKIES Academy is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

Colorado SKIES Academy promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for

Revised 03/28/24

Job Type: Part-time
Pay: $18.00 – $21.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• Weekends as needed

Ability to Commute:

• Englewood, CO 80112 (Required)

Work Location: In person